Monday vs Asana vs Trello – Compared 2020

When collaborating in an office,  you are likely to need to use project management softwares. The most popular of these are, by far, Monday, Asana, and Trello. But you can only use one – which one is best for the workplace? In this article, we will look at an analysis of the three so you can make a decision about which is best for you!

Monday vs Asana vs Trello – About the Companies

Used by businesses such as Coca Cola, Bosch and Walmart, Monday is a programme that is targeted specifically to remote workers. The project management tool is famed for its user-friendly interface and seamless functionality. It was started in 2010 as an extension onto Wix, the website building platform. In 2019, it had funded $234.1 million dollars. 

Asana was founded in 2008 by a Facebook co-founder and a Facebook and Google engineer. They left Facebook to work on this new company, who’s name is Sanskrit for ‘yoga pose’. By September 2018, Asana had 50,000 paying customers and was valued at around $1.5 billion.

Trello was launched in September 2011 with a web and iPhone app. Shortly after, an android app was released, and it continues to function well on all devices. The New York City company went international in 2015, with localised platforms for Spain, Germany and Brazil, and it was bought by Atlassian in 2017 where it carried on its journey to global collaboration tool domination. 

Which is best? 

All three of the programmes have great features which are highly useful to various office environments. But which is best? Let’s look at some of the pros and cons of each. 

Monday

Designed for remote teams, Monday is famous for being exceptionally easy to use and having a great user interface. It is made to be used with a minimum of two and maximum of one thousand people, and has features like brainstorming, calendar management and contact management. 

Monday works by calling tasks ‘pulses’ and having various different ways to show these – as cards or otherwise. These can be assigned to each team member, and different specifications can be set for each. They can be made dependent on other pulses and their status can be set. It’s easy to see the progress of each pulse in the status bar. This is quite similar to Asana’s system, although Asana calls each one ‘tasks’.

Each pulse can be viewed in different ways on the same page – nothing needs to be switched, which is one of the things that users like the best about Monday. There is also a mini progress bar for each pulse on the page. 

Another feature offered by Monday is Groups. Pulses can be added to groups, and these can be made into projects or portfolios. 

Monday has about 20 integrations to other programmes, including Slack, Google Drive, Shopify and Mailchimp. These are very useful ones – however, it does offer a lot less than Asana. 

Monday is more secure than Asana as it offers two step verification and SSO with apps like Otka and One Login. It also has a great deal of online support for all customers.

One of the big drawbacks about using Monday.com is its price. There is a free trial on offer for two weeks, but membership for one month costs a minimum of $39 per group of five people per month, with rates increasing with each five users.

Pros

If we’re talking about the UX and the design of Monday.com, it’s definitely the best to use and the easiest to navigate.
It’s very easy to group everything together and work on one project between an entire team.
Whilst it’s integration with Excel needs improving, it’s the perfect option if you use slack (or plan to).

Cons

Out of the three different options, Monday.com has the worst integration with Excel. So if you’re a company that uses Excel for everything, it doesn’t work particularly well with it.
They don’t have the best technical help.
It has a lot of functionality as the more expensive packages, but limited with the cheap ones.

Asana

Asana offers a range of tiers – from free to $10.99 per month – to ensure that each customer’s needs are met. Their software receives praise for its functionality and how easy it is to deliver team products using the tool. The software makes it easy to collaborate with other people and keep in sync with your colleagues. 

Asana was one of the first entirely cloud-based personal management programmes, meaning it has always been very popular. Offering over 100 integrations, Asana can display information using tools like lists, graphs and calendars. 

When creating tasks with Asana, each is assigned to cards, which can be expanded to show more detail. Asana draws attention to tasks that are due soon and makes it easy to see a list of all tasks that are assigned to one particular person.

Asana’s workflows are presented really seamlessly – you can choose which kind of chart you would like it to show (such as a Kanban board, a Gantt chart or calendar) and also make sure that you stay on top of task dependencies. It also offers a project function that lets users see individual projects with tasks assigned within them. 

Asana wins at the most integrations with other programmes – it offers 100 integrations from all sorts of companies! Notable ones that are offered on Asana but not Monday are Box, Evernote and Harvest. It also integrates with Zapier and offers its own API. 

However, Monday has a slight edge when it comes to security. Asana offers Google SSO for Premium plans and above, but not two factor authentication. 

Asana offers a range of plans, from a free basic plan to slightly expensive premier and business packages. The free plan allows collaborations with 15 other people as well as task tracking and using a Kanban board. For small teams, Asana’s basic plan should work well, but any larger teams who want slightly more features should go for the business package. 

For companies who need a range of assistance not offered, their ‘Enterprise’ package can be customisable to specific companies needs, and price is provided on request. This flexibility of packages, including the offering of a free version and the ability to have a customised plans, are real draws for using Asana. 

Pros

Where Asana excels is it’s ability to let you interact with other members of your team.
If you have a lot of tasks to do, then Asana will continually send you reminders until they’re done.
It’s super easy to set Asana up with your Google Drive, so you can very simply shared any of your documents.

Cons

There is a steeper learning curve at the beginning with Asana, as it takes a while to get used to it’s layout.
Whilst the desktop version is pretty perfect, the mobile app could be improved.
Again, it would be nice to have more features in the base option, but this is pretty common with these kinds of systems.

Trello

Trello is potentially the most popular programme on this list. But is it the best? Trello is different to Monday and Asana, in the fact that it is actually a very good bit of software for people working on their own, as its simplest functions are just a Kanban task board where items can be organised. 

Trello can integrate to other platforms and has a ‘Butler’ assistant who helps with tasks like rule based triggers, calendar commands and due date commands. Trello works by being able to create cards, assigning them to each employee, and moving it along as the task progresses. 

Trello can feature customisable boards, but doesn’t have any Gantt or calendar view offers. Trello is made to display more of a workflow rather than a schedule. This is sometimes seen as a drawback when compared to Monday and Asana, but it is also chosen by a lot of people because of its simplicity and ease of use. 

A big perk of using Trello, which Monday does not offer, is other languages. Trello can be used in 10 different languages, so is great for international teams. Monday only offers English. It also offers enhanced security to even its free users, which the other apps fail to do. Premium users of Trello can make use of priority support and receive a response within one day.

Trello has a scale of costs; the basic level is free, with ‘business class’ costing $9.99 per person per month, and ‘Enterprise’ costing $20.83 per person per month. 

Pros

The free version of Trello is excellent, and for those not looking to pay for a management software, it’s probably the best option for very small teams.
The mobile app of Trello is pretty impressive, and works very well (responsive!).
You can use Trello very easily both online and offline.

Cons

It’s nowhere near as comprehensive as either Monday or Asana, with it’s interface a lot less functional.
For larger teams, they are likely going to want a better solution, as Trello doesn’t have the capabilities to support large groups of people.
There’s no form of reporting, which is just one area where Trello lacks.

Conclusion

These three project management softwares are all different, and the one you decide to use really depends on your priorities. If you are looking for something simple, which won’t cost much and that you can just use to organise a few tasks, Trello might be your answer. For something a bit more complex, with more features for the paid version, Asana is perfect. 

For a project management software that is very developed, has great security and customer support, and that you need for a big team, Monday might be your best option. 

About Jon

Hey, I'm Jon. I'm an engineer by trade, so it makes sense that I'm obsessed with anything technology related! On the weekends, you can find me playing around with my computers or fixing something around the house. Feel free to leave a comment if you want to get in touch.

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